Job Title: Special Education Management Systems (SEMS) Clerk 

 

Reports To: Executive Director for Special Populations 

 

Department: Special Populations 

 

Exemption Status: Non-Exempt 

 

Pay: CP7

 

Work Calendar: 226 days

 

Primary Purpose: 

Assist in the operation of the special populations department by providing efficient record keeping, data input, and other clerical services that are specific to the ARD process. Compliance  with all federal, state, and local policy is required. 

 

Qualifications: Education/Certification

High School Diploma or GED 

Two (2) years of clerical or office experience, preferred

Experience in educational setting, preferred

Computer skills required

 

Special Knowledge/Skills: 

Ability to use laptop and/or desktop computer

Ability to prepare, edit, print, and curate documents in paperless/digital system

Proficient word processing, keyboarding, database management, and file maintenance

Ability to maintain confidentiality

Basic understanding of Special Education, preferred

Ability to meet established timelines

Strong organizational, communication, and interpersonal skills; including telephone and written communication

Bilingual Preferred (Speaking, Listening, Writing)

 

Major Responsibilities and Duties:

 

1. Sets up, maintains and records all special education student information under the direction of the assessment specialist/Admission, Review, and Dismissal (ARD) staff
2. Maintain current special education eligibility folders and/or student database for each ARD, parent correspondence, or Full Individual Evaluation (FIE) is reviewed
3. Gathers information from all ARD Committee meetings, proofs for completion of all parts
4. Enters data into the special education management system and indicates if students are a referral, transfer, active or inactive under the direction of the District SEMS clerk
5. Completes requests for student data to be transferred to another campus or district and works with District SEMS clerk and campus PEIMS clerks for completion by assisting with the transfer of records to other schools, districts, agencies upon request
6. Runs, maintains current rosters and reports as may be requested in order to aid program management
7. Notifies appropriate staff of missing or late special education records, reports, etc.
8. Assists with verification and updates to PEIMS records and reporting
9. Runs PEIMS reports and compares to the special education management system reports to ensure accuracy of data in both systems  
10. Assist with checking in and out materials and equipment when arriving on campus and disseminating the material/equipment to the appropriate staff member and maintains records of what the campus has received and/or distributed
11. Attends district meetings and professional development sessions to keep abreast of changes in current special education, local, state, and federal reporting requirements
12. Demonstrates dependability and punctuality by exercising regular attendance and promptness
13. Maintains professional ethics and ability to interface positively with students, parents and staff members
14. Maintains confidentiality of student information and records
15. Performs all duties as assigned by the supervising staff person and/or administrator

Supervisory Responsibilities: None

 

Environmental Factors 

 

Tools/Equipment: Standard office equipment including personal computer and peripherals (printer, copier, scanner, fax, shredder, etc.) 

 

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, twisting 

 

Motion: Repetitive hand motions, frequent keyboarding and use of mouse 

 

Lifting: Occasional light lifting and carrying (under 15 pounds) 

 

Mental Demands: Reading, ability to perform basic arithmetic; prolonged use of the computer; work with frequent interruptions; maintain emotional control under stress 

 

Funded by federal funds, with the primary purpose of supporting grant activities aimed at meeting the requirements for the identification and review process of students with disabilities.

 

I agree to perform these major responsibilities and duties and understand that this paraprofessional position is funded with federal funds designated for the 2022-2023 school year. This position is reviewed annually based on funding available. 

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This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsible and duties that may be assigned or skills that may be required. 

Little Elm ISD does not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, disability, military status, genetic information, or on any other basis prohibited by law. Additionally, the District does not discriminate against an employee or applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminatory employment practice. Employment decisions will be made on the basis of each applicant’s job qualifications, experience, and abilities.

  

El Distrito Escolar Independiente de Little Elm no discrimina a ningún empleado o candidato a empleo por razón de raza, color, religión, sexo, nacionalidad, edad, incapacidad, estatus militar, información genética o de cualquier otra razón prohibida por ley. Además,  el  distrito  escolar  no  discrimina  a  ningún  empleado  o  candidato  a  empleo  que  actúa  oponiéndose  a  ese  tipo  de discriminaciones o que participe en la investigación de una queja relacionada con alguna práctica discriminatoria en la contratación. La toma de decisiones respecto a una contratación se hará en función de las calificaciones, experiencia y habilidades del candidato.